Privacy Policy

How Christ Church Central (“we”) use your information

Your privacy is important to us. We are committed to safeguarding the privacy of your information.

It is important that you read this privacy notice together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.  

Data Controller

Christ Church Central is the data controller and responsible for your personal data. Christ Church Central is incorporated as a company limited by guarantee (CRN: 05062314) whose registered office address is at DQ Centre, Fitzwilliam Street, Sheffield, S1 4JR. Christ Church Central is also a registered charity in England and Wales with charity no. 1102856.

Why are we collecting your data?

We collect personal data to provide appropriate pastoral care, to monitor and assess the quality of our services, to fulfil our purposes as a church and to comply with the law. In legal terms this is called ‘legitimate interests’. When it is required, we may also ask you for your consent to process your data. You can withdraw your consent at any time by contacting us using the details below.  

We may also collect and process personal data in the following circumstances:

  • we have a contractual obligation;
  • we have a legal obligation;
  • we have a vital interest; or
  • we need it to perform a public task.

Examples of some of the ways in which we use your data are to:

  • provide charitable activities to the general public in accordance with our constitution;
  • maintain church membership records and our electoral roll;
  • fundraise and promote the interests of the charity;
  • manage our trustees, staff and volunteers;
  • maintain our own accounts and records;
  • process a donation or payment that you have made (including the processing of Gift Aid information);
  • carry out comprehensive ‘safeguarding’ procedures with the aim of ensuring that all children and adults-at-risk are provided with safe environments;
  • enable us to meet all legal and statutory obligations;
  • minister to you and provide you with pastoral and spiritual care (such as visiting you when you are ill or bereaved) or to provide services for you, such as baptisms, weddings and funerals; or
  • inform you of news, events, activities and services running at Christ Church Central.

By providing personal information such as your name and email address via forms on our website, via ChurchSuite or any other method, you agree to us contacting you with regard to the information you request. Some forms also include a check box asking you for permission for us to add you to our mailing list. This is an opt-in mailing list and your personal information will be used solely by us. You can unsubscribe at any time.

The categories of information that we may collect, hold and share include:

  • Personal information (such as name, telephone number, address and email address)
  • Characteristics (such as gender, marital status, language, date of birth)
  • Special categories of personal data (such as your religious beliefs, or racial or ethnic origin)

Storing your data

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.  

We hold your data for varying lengths of time depending on the type of information in question but in doing so we always comply with Data Protection legislation.  Details of retention periods are available in our retention policy which you can request by contacting us at info@cccen.co.uk

Security of your data

We have put in place commercially reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.  In addition, we limit access to your personal data to those employees, volunteers or trustees who have a legitimate need to access that information.     

We have put in place procedures to deal with any suspected personal data breach and will notify you and the ICO where we are legally required to do so.

Who do we share your information with?

We will share your personal data with third parties where we are required by law, where it is necessary to perform or administer the services we provide, or where we have another legitimate interest in doing so. “Third parties” includes third-party service providers that we use to assist in providing our services.

Information may be shared between Christ Church Central trustees, staff or with authorised volunteers in order to effectively carry out our functions and provide services and activities to you. 

We may disclose information we hold about you:

  • if we feel there is a legitimate interest for us to do so;
  • if it is necessary for law enforcement or similar purposes, including safeguarding or the processing of DBS checks or providing information to our auditors;
  • as a necessary part of providing you with our services – for example, we use ChurchSuite to provide a cloud based database and communication solution;
  • as part of our membership of the Anglican Mission in England (AMiE) – for example, to enable AMiE to assist with maintaining high levels of integrity across the wider AMiE network or to deal with specific governance or pastoral issues which may arise; or
  • as a necessary part of ensuring we comply with our legal obligations as a data controller – for example, sending information to HMRC for Gift Aid purposes.

Examples of third parties we may share your data with based on these reasons are:

  • HMRC
  • Charity Commission
  • ChurchSuite
  • ExpensePlus
  • Stripe
  • Go Cardless
  • SumUp
  • Google
  • Our accountants, auditors and other professional advisors

We also use WhatsApp as a communication tool. Official groups set up by Christ Church Central will be administered and used in accordance with our WhatsApp Use Guidelines (available on request). We are not responsible for any non-official WhatsApp groups relating to activities at Christ Church Central.

Requesting access to your personal data

Under Data Protection legislation, you have the right to request access to information about you that we hold. To make a request for your personal information contact info@cccen.co.uk

You also have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress;
  • prevent processing for the purpose of direct marketing;
  • object to decisions being taken by automated means;
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
  • claim compensation for damages caused by a breach of the Data Protection regulations. 

For further information on how your information is used, how we maintain the security of your information and your rights to access information we hold on you please contact      info@cccen.co.uk

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at https://ico.org.uk/concerns 

It is important that the personal data we hold about you is accurate and current. Should your personal information change, please notify us of any changes of which we need to be made aware by contacting us, using the contact details below.

Changes to this notice

We keep this Privacy Notice under regular review and we will place any updates on our website www.christchurchcentralsheffield.co.uk 

Contact us

If you have any questions regarding this notice or if you would like to speak to us about the manner in which we process your personal data, please email info@cccen.co.uk